GDPR

HOW WE COLLECT, USE AND SAFEGUARD YOUR PERSONAL INFORMATION

In accordance with the General Data Protection Regulations (GDPR), including Privacy Notices and Retention Policies

Why does the school hold information about you or your child?

To ensure that every child receives the highest standard of education, care and support, the school needs to collect and manage certain personal information about pupils and their parents/carers/guardians.

This information allows staff to plan effectively, respond to individual needs, and provide safe, inclusive and high-quality learning experiences. The majority of personal data is used internally to support your child’s day-to-day education and wellbeing.

What personal information do we collect about your child?

We may collect and hold the following information:

• Personal details such as name, date of birth, address, ethnicity, home language, religion and gender

• GP and relevant health information

• Accessibility requirements

• Medical and healthcare needs

• Dietary requirements

• Attendance and punctuality records

• Previous school or early years setting information

• Educational, health and wellbeing records

• Attainment and progress data

• Assessment and test results

• Reports from external professionals, including social services, educational psychologists, speech and language therapists, school nurses, SEND services, health professionals and Looked After Children or adoption agencies

• Safeguarding records

• Photographs (where appropriate)

What personal information do we collect about parents/carers/guardians?

This may include:

• Personal details such as name, address, ethnicity, home language, religion and gender

• Contact information including telephone numbers and email addresses

• Accessibility needs (where relevant)

• Medical or healthcare information (where relevant)

• National Insurance number (used solely to check eligibility for Pupil Premium funding)

• Information provided by external agencies where applicable, such as social services or health professionals

• Safeguarding information

• Photographs (for example from school events or CCTV)

How do we use personal information?

Information relating to you and your child is used to ensure our records are accurate and current. This helps staff make informed decisions, tailor provision, and plan appropriate educational, wellbeing and support services.

With your consent, personal information may also be used to apply for additional funding, specialist services or targeted support to meet your child’s needs.

How do we keep your information safe and confidential?

All members of the school workforce have a legal responsibility to protect the confidentiality of personal information, except in exceptional circumstances where there may be concerns regarding the safety of a child or others.

The school operates a strict confidentiality code which all staff must follow.

We use secure systems that include password protection, encryption and identity verification to prevent unauthorised access to data.

The law and your personal information

Schools are required by law to share certain information with authorised bodies in line with government guidance and legislation. We will not share personal data about you or your child without consent unless there is a legal obligation to do so.

THINK DATA PROTECTION!

For further details, please review the GDPR Policies and documentation provided below.